The short answer
- If your company already uses one, use that one. The best project tool for email is the one everyone else in your company is in.
- Starting fresh: monday.com is quicker to set up as a visual campaign calendar (it has a ready-made template); Asana is stronger for review, with approvals and proofing on its Advanced plan.
- Neither is built for email, so sign-off on the final email, per-market send dates and translation take extra set-up or another tool.
Who’s writing this: I’m Liam Kane. I built Mailfois, which appears at the end as one way to fill the gaps, but this page is mostly about Asana and monday.com, and I’ve tried to be fair to both. Facts and prices come from each company’s own website, checked on 14 October 2026.
Side by side
| Asana | monday.com | |
|---|---|---|
| Getting started | Projects with list, board, timeline and calendar views | Ready-made Marketing Calendar template with a calendar view |
| Approvals | Approvals and proofing (mark up images and PDFs) on the Advanced plan | Built from status columns, people columns and automations, for example the “Project Requests and Approvals” template |
| People outside your company | Free guests from the Starter plan | Guests from the Standard plan |
| Markets and languages | Custom fields or a task per market | A column or sub-item per market |
| The email itself | A link or attachment on a task | A link or file in a column |
| Free plan | Yes, up to 2 users | Yes, up to 2 seats and 3 boards |
| Paid prices | Starter $10.99, Advanced $24.99 per user a month (billed annually) | Basic £8, Standard £11, Pro £17 per seat a month (billed annually; minimum 3 seats) |
| Team of five | $125 a month on Advanced (for approvals) | £55 a month on Standard (for guests) |
Where each one wins
Asana is better for
- Reviewing creative: proofing lets reviewers mark up images and PDFs.
- Teams that think in timelines and dependencies.
- Free guests from the cheapest paid plan.
monday.com is better for
- A visual campaign calendar on day one, from its template.
- Automations to move campaigns along when a status changes.
- Lower per-seat prices in the UK.
What neither does for email
Both are built for tasks, so the email-specific work is up to you:
- Sign-off on the exact email. Approving a task isn’t the same as approving the version of the email that sends. When the email changes after approval, nothing notices.
- Per-market send dates and progress. Possible with custom fields or sub-items, but you design and maintain it.
- Translation. Copy going out to translators and coming back, line by line, isn’t something either tracks.
- Checks before approval. Neither looks at the email for broken links, missing unsubscribe links or off-brand colours.
Approvals are where email work slows down. In Litmus’s 2023 survey of more than 440 email marketers, “collecting feedback” was the biggest bottleneck, named by 35%, and 62% of teams said building an email took two weeks or more.
How teams fill the gap
- A proofing or testing tool for the final email, such as Litmus Proofs, where reviewers approve the email itself.
- An email planning and sign-off tool such as Mailfois (ours), alongside the project tool. It keeps the email calendar, per-market dates, sign-off rounds, translation and brand checks, while the wider project lives in Asana or monday.com.
- Doing it by hand, with a checklist and a spreadsheet of approvals. It works for small teams.
Frequently asked questions
Is Asana or monday.com better for email marketing?
Use whichever your company already uses. Starting fresh, monday.com is quicker to set up as a campaign calendar with its template, and Asana is stronger for reviews with approvals and proofing on its Advanced plan. Neither is built specifically for email.
Can Asana approve emails?
Asana’s Advanced plan has approvals and proofing, so reviewers can approve tasks and mark up images and PDFs. The approval belongs to the task, not to the live email, so teams often add an email proofing tool for the final sign-off.
Does monday.com have an email marketing calendar?
Yes, monday.com has a ready-made Marketing Calendar template with a calendar view, which you can adapt for email campaigns.
How much do Asana and monday.com cost for a team of five?
On published annual prices, about $125 a month for five Asana Advanced users, and £55 a month for five monday.com Standard seats. Both have free plans for two people.
Liam Kane is an email and marketing automation specialist with over ten years in marketing and seven in email, planning and building campaigns on Marketo, Bloomreach and Silverpop. He founded Mailfois, so read his take on it with that in mind. More about Liam.
Sources, checked 14 October 2026: Asana pricing, monday.com pricing, monday.com marketing calendar template, Litmus State of Email Workflows 2023. Prices are in the currency each company publishes and change over time, so check before you buy. Spotted something out of date? Tell us.